[ExpertsSay, Business Management]Policy, What to Create? By WHOM? 20080002(20251217)6/8
[You can go back to the following paragraphs by clicking the topics]
1. Refer to the articles, please be invited to share your expertise.
2. Understanding current issues through technologies; Gemini/Google, Grok/xAI.
2.3.Policies design work roles and responsibilities issues:
2.4.The issue of the disconnect between policymakers and implementers.
2.5.The attitude of top-level managers towards written management policies.
2.6.Issues regarding the frequency of updating the written management policies.
3. Please consult the Constitution: What are those things employees need to comply with at work?!
4. Flat or multi-levels organizations, there must be a supervisor/boss; therefore…
5. The most concise management policy is the control documents👈Hence, we need to describe in words, not just in verbal communication.
6. By whom?! How many of them?! Please get the work organization from HR first, or, 5 words.
7. Managers who are good at management are able to build up written management policies; vice versa.
8. A policy
bypasses employees' idea is a command, it is possible it is not practical or
violates the laws; is there any policy allows bypassing employees’
involvement?!
3. Please consult the Constitution:
What are those things employees need to comply with
at work?!
The topic of this
paragraph, "Constitution," it is a reminder for your
company/organization to include your conclusion of the issues of this paragraph
in the 「General Principles」 of your policies, it is mainly because the
regulations that employees must follow while on duty are of the fundamental
rules governing an organization's operations, just as defining the scope of a
company/organization's products or services, it is also a fundamental rule, to
take this blog as an example, it has defined business management and career
path advice services as the major business scope, however, if someone proposes
that this blog should primarily engage in the sale of a certain product, such a
proposal would be deemed as violating this blog's fundamental rules. 👉Please refer to the Constitution of the Republic of China,
this is the fundamental rule of this blog's author’s country, and, it’s like
the constitution of your country, it is the parent law of all laws, the Constitution
also contains General Provisions, which define the basic spirit that the
Constitution itself should adhere to; this blog’s author would like to share experience with
you and please also refer to
Regulations
Governing Establishment of Internal Control Systems by Public Companies shared
in article,[Policies Implementation, Reference
Resources]:
👉👉👉There is at least one work rule that
each work department of a company or organization needs to build up for others
to comply with, however, departmental work roles and responsibilities
allocation differ among companies, therefore, in below examples of rules of
particular department, please adjust those responsible departments based on
your internal work duties allocation, including but not limited to:
-
Human Resources Department: Work Rule.
-
Product Department: Product
Development Work Progress, Products and Pricing; they include the
responsible persons for approval, defining the rule of sales representatives are
allowed to provide clients sales discount or not, defining the responsible work
role for implementing product sales price in the ERP system…etc.
-
Sales Department: Sales Orders
Work Processes, Rule for Sales Representatives Visiting Clients; based on attendance regulations defined
by Human Resources Department, Sales Department would define what kind
of report that sales representatives need to prepare after they have visited
clients, the format and they need to report related work detail.
-
Accounting Department: Accounting
Rule、OO Expense
Managmenet Procedure; it includes but not limited to the
required documents payment requesters need to attached once they would like to
submit payment request, and, they will discuss with Procurement Department and Administrative
Department about their management needs in「the management on all the tracked assets」 and 「central
procurement work procedure」.
-
Logistics Department: Usually,
people discuss this department’s work roles and responsibilities together with
those of Departments of Sales, Product and Procurement; some companies would
like to contain this department in Product or Sales Departments’ management
scope based on products turnover rate issue, or, companies define Procurement
Department is under Logistics because the need to cost bargaining and production,
therefore, what’s your company/organization’s concern?! And, you will surely
need to discuss the Standard Work Procedure of Goods Inspection and Acceptance
because you need to define whether goods received means acceptance,
and your decision on this issue would have the impact on the purchasing
contracts terms your Product Department or Procurement Department
negotiating with the suppliers, so, which is the responsible department
for goods inspection and definining the acceptance?! It is the Procurement
Department because it places purchasing orders to the suppliers or it is the
Product Department because it submitted purchase request to Procurement
Department?!👈👈👈Accounting Department won’t
recognize the Accounts Payable until they see the [inspection and
acceptance responsible department(s)] ‘s approval 👈👉Hence, in your company/organization,
which department has the work responsibility for inspecting and acceptance
confirmation?! And, you are right, when companies are doing e-workflow
development, it needs companies’ these work roles and responsibilities’
definition to define the e-work processes.
-
Legal Department: Contracts Management
Procedure.
-
Procurement Department: Group Central Procurement Policy ; they
are but not limited to the rules of allowing subsidiaries to define their own
annual legal counsels, certified accountants or advertising agencies or they
must be selected by HQ, and, it defines the decision makers are Procurement
Department or Departments which are doing the work.
-
Treasury Department: Investments
Procedure, Financing Procedure, Petty Cash Management; it contains but not
limited to defining the way to submit request and situation with conditions, it
also explains Treasury Department is the Controller of the list of petty cash
custodians of the company etc.
-
Design Department, Mechanical Design
Department: (Mechanical)Designing and Confirmation Work Procedure; it usually
encounters issues on the work roles and responsibilities allocation and the
rights of approval for the design confirmation.
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[ExpertsSay, Business Management]Policy, What to Create? By WHOM? 20080002(20251217)7/8